Terms & Conditions

Contract Basics

We will provisionally hold the agreed date of your event for equipment hire for you for 7 days
Within the 7 day period please read and forward a signed and completed contract to us.
We require the non-refundable booking deposit within 7 days of the provisional booking in order to secure your booking and date.
We require full payment of the balance at least 10 days before your event.

Contract Detail

General Terms

This is a contract between you (the client) and D & L Malt Traders Ltd. (Trading as Meant to Bee Flowers & Events) or their representative, of 22 Market Street, Disley, Cheshire, SK12 2AA. This contract is for the hire of any, and/or all event equipment as agreed in your invoice and services of any, and/or all planning, preparing and installation of event equipment for your event and supply of other services in relation to it.

These terms and conditions are dictated and implemented in accordance with English Law. If any part of these terms and conditions is found to be false or unenforceable, then the remainder of these terms and conditions will not be affected but will remain valid and enforceable.

Confirmation

Please confirm your event date and agreement to these terms and conditions by reading, completing and returning this contract within 7 days of its issue, along with your deposit. Bookings will be treated as provisional until we receive a completed contract and deposit. D & L Malt Traders Ltd. (Meant to Bee Flowers & Events) reserves the right to release any booking for which we have not received a signed contract.

Payment

The balance of your equipment order as stated on the invoice is due as cleared funds 10 working days prior to the event. Payments can be made by Bank Transfer or cash/card if you attend our address to make the payment. We do not accept american express cards.

Any function for which advance payment is overdue by more than 5 days may be cancelled by Meant to Bee without notification and any monies due will become immediately payable.

By paying a deposit for an event, the client agrees that once paid, the deposit is non-refundable. Once full payment is received, we are unable to offer refunds or a reallocation of the monies.

In the event of a dispute regarding any part of the invoice, to ensure the event goes ahead, the client will pay the full balance of the sum owing on the due date. Meant to Bee may, at their total discretion offer the client recompense after the event should the dispute be founded.

Cancellations

In the event of a cancellation, the client will forfeit any deposits having been made whatever the circumstance. In certain circumstances, and by the discretion of the Management, a deposit may be deferred in order to secure an event on an alternative date.
Any costs incurred for a particular event, that otherwise would not have been incurred; will be charged in the event of cancellation unless Meant to Bee are able to mitigate their loss.

Minimum Numbers

Meant to Bee reserves the right to set minimum order amount for equipment hire of £70. If the amount falls below the set minimum, a charge may be applied for delivery dependent on event address and the equipment hired.

Price Reviews

Meant to Bee reserves the right to change prices due to market fluctuations, fuel prices and availability.

Meant to Bee Reputation

At the absolute and unfettered discretion of Meant to Bee, any equipment hire may be cancelled, even if paid in full, if Meant to Bee has reasonable grounds for believing that the event that the equipment is being used for would prejudice the reputation, good name, or standing of the Company. Should Meant to Bee cancel an event it may, at its discretion, refund any advance payment made but will have no further liability to the client.

Liability

The Company is not liable for any frustration of this contract caused by strikes, labour disputes, accidents, extreme weather or any other cause beyond the Company’s control and outside the ordinary and reasonable contemplation of the parties at the time of this contract. In such an event, Meant to Bee shall use reasonable endeavours to offer the client alternative services, if such can be found and are acceptable to the client (such acceptance not to be unreasonably withheld). In the event that this is not possible, however, the Company’s obligation to the client extends up to, and is limited to, the full refund of any deposits held.

Whilst every effort is made to safeguard client and the client’s guest’s property Meant to Bee does not accept any liability for any loss or damage caused.

Meant to Bee reserves the right to pass on to the client any additional costs incurred by them in respect of goods and services requested during the course of the function or caused by the client not adhering to the agreed terms of the services. Where equipment is being left at an event property without Meant to Bee supervision a refundable security deposit will be taken, this money will be return to the client upon return of the equipment to Meant to Bee.

Client Responsibilities

The client assumes responsibility for the behaviour of their guests and damages their guests may cause to Meant to bee's equipment. At the total discretion of Meant to Bee and their representatives, any behaviour by the client or their guests that is deemed to be aggressive, threatening, racist or sexist will not be tolerated. In all cases, Meant to Bee reserves the right to withdraw service immediately. In the event of service being withdrawn, no refund or recompense will be due to the client. The equipment hired will be photographed at the time of delivery by Meant to Bee, upon collection if the equipment is deemed not to be in the same conditions as it was delivered the client is liable for the cost of the repair or replacement of the equipment.

Where bar hire is contracted with a cash bar for guests, no beverages may be brought into the event by the client or their guests for consumption on the premises, unless a pre-agreed arrangement has been made. Please be aware if you wish us to sell alcohol to your guests at your event then we will need to obtain a Temporary Event Notice from your local authority in order to do this if your venue does not already have a premises licence.

In accordance with The General Data Protection Regulations of 2018, D & L Malt Traders Ltd. t/a Meant to Bee are obligated to protecting your privacy and vow to collect, process and share your data safely and securely when you do business with us.

Our Privacy Promise

Transparency – We will always explain to you what data we’re gathering about you and how we use it. We only share your data with third parties when it is necessary to ensure the equipment and services hired of your event arrives as expected and to your order. We never sell on your data.

Security – We are committed to following industry best practice in ensuring that your data is held safely and securely.

Control – You have full control over the information we hold about you.

To see our full privacy policy statement and policies in accordance with General Data Protection Regulations (GDPR) please visit our website https://www.meanttobeeflowersandevents.co.uk/privacy-policy/ or ask for a copy from our representative.

Direct Marketing

As part of Meant to Bee’s operations and marketing we politely ask for your consent to retain your details to contact you in the future to keep you informed of our news and latest offers. Please mark the box at the end of this contract to opt in to direct marketing. You can opt out of direct marketing at any time.

Social Media and Marketing

As part of our service and operations, Meant to Bee politely request to use images of our equipment and information from your event for social media and marketing purposes. This may include our website, brochures and other sales tools. This may include images of you, your guests and your event. We are happy to hide faces on images used if requested. If you are happy for us to do so, please tick the box at the end of the contract to approve our use of images and/or video and event information.